Carrier directory
Keep every carrier you work with in one directory instead of scattered spreadsheets, with the contact and equipment details your dispatchers need while covering a load.
VaultPilot
Carrier management software for freight brokers
VaultPilot keeps your carrier directory, onboarding records, identity and authority checks, assignment, and the carrier portal on the same shipment record your dispatch, tracking, documents, and billing already use.
What carrier management covers
Onboarding records
Capture onboarding for a carrier once and keep the record attached to the carrier, so the next person to cover a load can see what was collected and when.
Identity and authority checks
Carrier verification records MC/DOT identity and operating-authority lookups against the carrier profile. Identity is recorded as identity; nothing is treated as verified coverage unless the underlying evidence says so.
Unknown stays unknown
Where a required carrier fact has not been established from an authoritative source, VaultPilot shows it as unknown rather than assuming a favourable value.
Assignment and dispatch
Assign a carrier to a load from the same board you work coverage on, and keep tender and dispatch status attached to the shipment it belongs to.
Carrier portal
Give carriers a scoped portal view limited to the shipments assigned to them, so status and paperwork come back through the record instead of a mailbox.
From carrier onboarding to settlement
- 01
Add and onboard the carrier
Create the carrier record, capture onboarding details, and run identity and authority checks before they appear as an option for coverage.
- 02
Assign and dispatch
Cover the load from the board, assign the carrier, and tender against the same shipment record the rest of the workflow reads.
- 03
Track, document, and settle
Follow authorized status and position updates, collect rate confirmations and PODs against the shipment lineage, then invoice from that record.
Who it is for
Freight brokers building a carrier network
One directory of who you work with, what was collected during onboarding, and which checks were run.
Compliance and back office
Carrier facts carry their source and state, so missing evidence reads as missing instead of quietly passing.
Dispatch teams
Pick a carrier, assign the load, and keep the tender, documents, and updates on the shipment they belong to.
Carrier records, checks, and documents on one lineage